Job Postings

OACUBO Members can post their current job opening(s) within their College or University for up to 60 days. This is a great deal compared to the expense of advertising via newspaper or other online sites!

The cost to post a job opening is only $30 and is due upon submission of the job postings form as you will be automatically directed to PayPal. OACUBO only accepts credit card payments for this service. Your posting will be listed on this web page within 5-7 days of receipt.

Current Job Postings

Data Analyst

SCHOOL: Ohio University

LEVEL OF EDUCATION DESIRED: College or University

RESPONSIBILITIES:

OHIO University is seeking a qualified applicant for a Data Analyst within the University Planning & Space Management department.

Established in 1804, OHIO University is the oldest public institution of higher learning in the state of Ohio and the first in the Northwest Territory. Located in the scenic Appalachian foothills, its classic residential campus in Athens, Ohio, is one of the most attractive in the nation.

This position will assist with updating space, building and capital planning databases for accuracy and data integrity as well as assisting with usability and availability of data for campus planning and space utilization purposes. Coordinate with multiple campus and external constituents to submit reports related to capital planning, facilities, space, building and property data. Develop building space utilization analysis and space efficiency reports for office Planners/Programmer as required.

DUTIES:

Space/Building Data Management:

  • Coordinate University building/space drawing (small scales) updates, review student work to ensure adherence to standards
    • Ensure that drawings are received from ADC and other entities in a timely manner.
  • Ensure that space data is extracted from small scale drawings and other documents, and space database is updated
  • Ensure all Real Estate transactions match University survey standards and are properly recorded in the University GIS system.
  • Coordinate with various departments across the institution to provide space / building data and track updates.
    • Registrar’s Office (Astra & PeopleSoft)
    • Voinovich (GIS)
    • Facilities Management & Safety (GIS)
    • Budget Planning & Analysis
    • Space designates across campus
  • Update/verify space data (ongoing with projects/changes, plus annual survey)
  • Respond to various requests for reports and documentation concerning the functional use of facilities and space to assist the University in short and long term planning.
  • Periodic space / building on site reviews to validate availability of space.
  • Supervises student interns who assist with the development of small scales and field verification of space / building data.

Reporting: Includes independent reporting responsibilities, as well as coordination/ collaboration with other departments to ensure accurate and timely submission.

  • Capital Plan: Quarterly executive reports, annual update planning and reports
  • Space/Facilities/Land: State Reporting, National Science Foundation/Research, Space allocations for Budget process, Sustainability Reports, Board and University Facts, Ad hoc.
  • Assists with coordinating Board of Trustees presentations and information.

Legal Property Descriptions and Easement Updates: Ensure archived Real Estate Data is properly digitized and recorded in the University GIS system. Coordinate to order new or updated surveys

Archive Function: Ensure that closeout drawings and real estate documents are properly organized and archived for University stakeholder access.

Capital Planning Database Updates

  • Collect, validate and import project information from various departments on campus to update the Capital Planning Database:
  • Annually for the Capital Improvement Plan
  • Quarterly for transitioned projects
  • As needed when project re-prioritization occurs
  • Understand how all capital project systems function, the data each system holds and how the data from each system relate

Applicants must have the following:

  • Ability to utilize Excel and other database systems in order to:
    • Analyze, organize and combine large data sets from multiple systems
    • Distill complex data into a digestible format
    • Extract data from multiple systems
      • For space update process (GIS, AutoCAD)
      • For the purposes of reporting:
        • Capital Project (Executive Reports, etc.)
        • HEI (State of Ohio) Facilities/Space
        • Budget office
        • Academic/Research (NSF, etc.)
        • Unit Planning and reports
  • Ability to document work flow, systems procedures and methodology used:
    • When tracking data through a process (as with space data derived from drawings)
    • When working with/combining large data sets, to meet reporting requirements or ad-hoc requests.
  • Ability to create comprehensive reports and to effectively communicate the results of the reporting (written and visual) in response to multiple inquiries from internal and external constituents seeking data,
  • Familiarity with and ability to understand planning process and capital projects (specifically the processes involved with planning and implementation and how these processes integrate).
  • Ability to understand how each system works, the data each system holds and how the data from one system relates to the other systems
    • And to build process improvements into a system, where possible.
  • Ability to work collaboratively to ensure the gathering and dissemination of information across multiple user groups

FOR RESUME SUBMISSIONS:

In order to be fully considered for this position, applicants must apply at the following link on or before May 10, 2018: http://www.ohiouniversityjobs.com/postings/26434

Senior Analyst/Programmer

SCHOOL: Rhodes State College

LEVEL OF EDUCATION DESIRED: College or University

PRIMARY RESPONSIBILITIES AND DUTIES: This position reports to the Director of Information Systems.

APPOINTMENT PERIOD: Annual renewable 12-month contract

RESPONSIBILITIES:

The Senior Analyst/ Programmer will work as part of a team providing programming and project support for an Oracle-based integrated suite of administrative software, Ellucian Higher Education Banner system. The position will identify and analyze user needs and then develop and implement effective solutions tailored to the specific situation, and be responsible for complex projects. Some weekend and/or evening hours might be required. Responsibilities include, but not limited to:

  • Develops, implements, manages and assesses the processes, procedures and policies in the Record Department;
  • Processing of grade reports, changes in enrollment status, grade changes, enrollment verifications, transcripts and requests for student information;
  • Securing, filing, storage, retrieval, purging and archiving student files and other related documents including document imaging;
  • Evaluating and certifying all graduation applications and student eligibility for honors;
  • Evaluating transfer credit including tools and procedures for students and staff to assess transferability of incoming and outgoing course work;
  • Coordinating maintenance of program curricula in the degree audit system;
  • Implements the College’s student records retention policies;
  • Works with Academic Affairs, Business Office and Financial Aid to determine registration and other important dates;
  • Coordinates residency of students for tuition purposes, including collaboration with the Business Office to process refunds if necessary;
  • Plans and implements new systems and procedures and revision of current procedures as they pertain to the Records Department. Includes monitoring new developments and enhancements in technology systems to support registration and record keeping;
  • Coordinates policies, procedures and provides institutional training for processing and releasing educational records to both internal and external requestors in accordance with Family Educational Rights and Privacy Act (FERPA);
  • Interprets and explains policies and procedures including student disputes with registration and records;
    Performs other duties as assigned.

MAJOR WORK QUALIFICATIONS:

A master’s degree in business, information technology, higher education administration or a relevant field preferred, bachelor’s degree required; and a minimum of 7 – 10 years of progressively responsible and related experience in a registration and records environment are required. The successful candidate will possess evidence of management and supervisory experience and the ability to analyze multi-layered problems and propose solutions. A thorough knowledge of FERPA is mandatory; as well as the ability to work collaboratively with other areas in the college. Must possess strong analytical, problem-solving and customer service skills. Ideal candidates will have experience with student information systems/databases, preferably with Ellucian Banner Software. This position requires excellent interpersonal, organizations, communication and leadership skills.

SALARY: Commensurate with academic preparation and experience plus full benefits package.

FOR RESUME SUBMISSIONS:

Submit materials to electronically to the Office of Human Resources, Rhodes State College, at jobs@RhodesState.edu. Applications will begin immediately and continue until the position is filled. Applicants must include a letter of interest outlining background, qualifications and vision for the position, a resume and the names, email addresses and telephone numbers (work and home/cell) of at least seven (7) professional references. References are contacted at the point when applicants advance through the interview process. Applicants who are invited to the interview process will be required to complete a College employment application and undergo a background screening.

James A. Rhodes State College is an equal-opportunity, Title IX institution and pledges to recruit, select and promote diversity by providing equality of opportunity in higher education for all persons, including faculty and employees with respect to hiring, continuation, promotion, and applicants for admission, enrolled students and graduates without discrimination or segregation. The College is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students, faculty, and community members. All employment decisions are made on a non-discriminatory basis. Rhodes State College prohibits discrimination and harassment based on sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity and gender expression, citizenship, pregnancy or maternity, protected veteran status, work-related injury or any other status protected by applicable national, federal, state or local law. This nondiscrimination policy covers admissions, employment, and access to and treatment in College programs, services, and activities. A pre-employment background screen is required for all employees and the College participates in the Federally-mandated E-Verify program. The Director of Human Resources, located in Room 223 of the Public Service Building, telephone 419-995-8302, coordinates the college’s compliance with titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and amendments, and the Age Discrimination in Employment Act.

Senior Financial Analyst

SCHOOL: Rhodes State College

LEVEL OF EDUCATION DESIRED: College or University

PRIMARY RESPONSIBILITIES AND DUTIES:

This position reports to the Vice President for Finance and Business.

APPOINTMENT PERIOD: Annual renewable 12-month appointment

RESPONSIBILITIES:

This financial information is used in the preparation of entries into the general ledger and for the documentation of business transactions. Also within the scope of this position lies the responsibility of analyzing financial information related to assets, liabilities and capital; as well as the preparation of reports which summarize the current and projected financial position of the College and the Foundation. This position requires a demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students. The understanding of principles, methods and techniques of accounting and auditing with an emphasis on governmental accounting. The understanding of research, statistical and forecasting methods used in financial analysis, planning and management. The ability to develop and maintain cooperative and effective working relationships with others. The ability to stimulate teamwork and promote cohesiveness to achieve organizational goals, as well as the ability to motivate, direct, train and develop others.

SPECIFIC DUTIES:

  • Prepare monthly financial statements and report package for the College and the Foundation;
  • Perform journal entries, analysis and month end reconciliation of various general ledger accounts (including financial accounts and bank accounts);
  • Assist in preparation of monthly management reports and accompanying schedules, worksheets, narratives, including variance reports;
  • Assist in providing follow-up and documentation of significant variances;
  • Prepare and present ad hoc analysis of financially-related subjects as assigned;
  • Provide technical support and accounting and financial information to the campus community through research and analysis of data;
  • Assist in fiscal year-end financial closing process and related statement preparation;
  • Assist the Controller with annual budget preparation, forecasts;
  • Prepare various year-end working papers and schedules for College annual audit;
  • Assist with preparing and revising internal process and procedures;
  • Provide backup assistance as needed to other support staff positions in the Business Office;
  • Other duties as assigned.

MAJOR WORK QUALIFICATIONS:

Minimum of bachelor’s degree in accounting with a minimum of five (5) years accounting experience. Thorough knowledge and understanding of generally accepted accounting principles and practices and experience with financial systems. Desired qualifications include understanding and experience with Banner; excellent oral and written communications skills; strong MS Office skills, particularly Excel. Excellent time management and interpersonal and organizational skills. The ability to coordinate and prioritize work load to achieve department goals. Must be able to work overtime when necessary. Preferred qualifications include a CPA and/or MBA and experience in higher education.

SALARY: Commensurate with academic preparation and experience; plus full benefits package.

FOR RESUME SUBMISSIONS:

Submit materials by email to Human Resources at jobs@RhodesState.edu. Review of applications will begin immediately and continue until the position is filled. Applicants must include a letter of interest outlining background, qualifications and vision for the position, a resume and the names, titles, email addresses and telephone numbers (work and home/cell) of at least five (5) professional references. A portfolio of creative works is highly encouraged. References are contacted at the point when applicants advance through the interview process. Applicants who are invited to the interview process will be subject to a background check and required to complete and submit a College application.

James A. Rhodes State College is an equal-opportunity, Title IX institution and pledges to recruit, select and promote diversity by providing equality of opportunity in higher education for all persons, including faculty and employees with respect to hiring, continuation, promotion, and applicants for admission, enrolled students and graduates without discrimination or segregation. The College is interested in candidates who have the communication skills and cross-cultural abilities to maximize their effectiveness with diverse groups of colleagues, students, faculty, and community members. All employment decisions are made on a non-discriminatory basis. Rhodes State College prohibits discrimination and harassment based on sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity and gender expression, citizenship, pregnancy or maternity, protected veteran status, work-related injury or any other status protected by applicable national, federal, state or local law. This nondiscrimination policy covers admissions, employment, and access to and treatment in College programs, services, and activities. A pre-employment background screen is required for all employees and the College participates in the Federally-mandated E-Verify program. The Director of Human Resources, located in Room 223 of the Public Service Building, telephone 419-995-8302, coordinates the college’s compliance with titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and amendments, and the Age Discrimination in Employment Act.

Budget Analyst II

SCHOOL: Ohio University

LEVEL OF EDUCATION DESIRED: College or University

PRIMARY RESPONSIBILITIES AND DUTIES:

This position will assist with the annual University budget development, planning and analysis process. This position helps develop and maintain University-wide planning assumptions and forecasting models; works directly with planning units in all aspects of budget management and prepares transactional entries related to budget and model allocations.
Job duties:

  • Works with University stakeholders in the development and submission of their budgets by providing University-wide planning assumptions, templates and tools and guidance on appropriate reflection of budget in materials.
  • Compiles and analyses budget submissions by University stakeholders for accuracy, understanding of initiates and key-drivers and multi-year planning purposes.
  • Develops and maintains models related to budget-related allocations and distributions, as well as templates and tools to facilitate the budget process.
  • Reviews and prepares monthly/quarterly/annual accounting transactions and accruals. Maintains focus on continuous process improvement and proper chart of account usage.

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree in Accounting, Finance, Business Administration or related field
  • Minimum of 3 years experience in the Finance/Accounting Field
  • Familiar with standard concepts, practices and procedures within the field of finance, budget planning and accounting. Demonstrated collaborative and teamwork abilities with ability to communicate to diverse audiences
  • Experience in spreadsheet and database analytical tools

PREFERRED QUALIFICATIONS:

  • Master’s degree in Accounting, Finance, Business Administration or related field

FOR RESUME SUBMISSIONS: In order to be fully considered for this position, all applicants must apply on or before 04/08/18 at the following link: http://www.ohiouniversityjobs.com/postings/26138.  PDF file is preferred.

Ohio University is committed to creating a respectful and inclusive educational and workplace environment. Ohio University is an equal access/equal opportunity and affirmative action employer with a strong commitment to building and maintaining a diverse workforce. Women, persons of color, persons with disabilities, and veterans are encouraged to apply. Ohio University is a member of the OH/Western PA/WV Higher Education Recruitment Consortium. www.ohwpawvherc.org.

Operations Manager

SCHOOL: Ohio University

LEVEL OF EDUCATION DESIRED: College or University

PRIMARY RESPONSIBILITIES AND DUTIES:

Ohio University’s Office of Global Affairs and International Studies seeks an Operations Manager to facilitate financial and human resource transactions and budget for the Global Affairs and International Studies (OGAIS).

The incumbent is responsible for financial modeling including analyzing, forecasting and reconciling the OGAIS budget, compiling data and preparing reports for the OGAIS team of directors. Primary responsibilities include:

  1. Provide budgeting support for the OGAIS portfolio including development, maintenance, monitoring and analysis. This involves providing support and guidance to portfolio directors including budgets and/or report creation and dissemination. Provides analysis of OGAIS operations including costs, revenues, financial commitments and obligations to project future costs and revenues. This will include non-financial data.
  2. Serve as key point of contact for OGAIS business operations and related issues; provide leadership for financial and human resources transactions within the portfolio including serving as the UHR contact. Provide operational leadership within OGAIS related to policy and procedure and information management.
  3. Support GAIS leadership with project-specific work associated with budgets, human resources, academic data and other relevant activities and the preparation of ad hoc and standard reports for operational and strategic decision-making. Other duties as assigned.

The Operations Manager supervises the Office of Global Opportunities Accounting Specialist and provides oversight of staff who facilitate financial transactions.

REQUIRED QUALIFICATIONS:

  • Bachelor’s Degree
  • Minimum of 3 years of related work experience
  • Applicants should indicate their level of management experience; less than twelve months is required

FOR RESUME SUBMISSIONS: For full consideration, please apply by 03/18/2018. Application and more information available at http://www.ohiouniversityjobs.com/postings/25734PDF file is preferred.

Ohio University is committed to creating a respectful and inclusive educational and workplace environment. Ohio University is an equal access/equal opportunity and affirmative action employer with a strong commitment to building and maintaining a diverse workforce. Women, persons of color, persons with disabilities, and veterans are encouraged to apply. Ohio University is a member of the OH/Western PA/WV Higher Education Recruitment Consortium. www.ohwpawvherc.org.

Senior Accountant

SCHOOL: Ohio University

LEVEL OF EDUCATION DESIRED: College or University

PRIMARY RESPONSIBILITIES AND DUTIES:

OHIO University is seeking a qualified applicant for a Senior Accountant within the General Accounting & Financial Reporting department.

Established in 1804, OHIO University is the oldest public institution of higher learning in the state of Ohio and the first in the Northwest Territory. Located in the scenic Appalachian foothills, its classic residential campus in Athens, Ohio, is one of the most attractive in the nation.

This position prepares & supports complex financial reporting including audited financial statements, Board of Trustee reports, and internal management reports. Answers policy and procedure questions for campus customers regarding general accounting, reporting, chart of accounts and other accounting and control related issues.

Duties include:

  1. Prepare entries, complete monthly/quarterly account reconciliations, and develop schedules for the quarterly financial statements including but not limited to supporting documents, variance analysis, trend reports, graphs, and charts that provide support and backup for forecasted statements in compliance with quarterly date schedule. Work with AVP/Controller and Director on process improvements to the quarterly close process that may include things like process redesign for better efficiencies, development of reports for more efficient and timely reporting capabilities, and system enhancements that provide additional information or assist in decreasing the time required for quarterly close. Assist in the preparation of Board of Trustee materials as required.
  2. Assists internal and external auditors with their examination of university financial statements, State of Ohio CAFR, other external reports (i.e. NCAA and CPB) special audits and agreed upon procedures audits. Prepares and supervises preparation of audit schedules and workpapers. Assists Director in the preparation of the Annual Financial Report including financial statements, footnotes and information for the Management Discussion & Analysis.
  3. Serves as the primary department contact to provide consultative guidance and recommendations/solutions to campus departments and central administration staff related to impacts and implementation of new accounting pronouncements, regulatory (Unrelated Business Income) and policy/practice issues, fiscal management, and internal controls. Requires incumbent to remain knowledgeable of current changes in accounting regulations, OMB Circulars, EADA Reporting, NCAA audit and reporting requirements, Cost Accounting Standards, tax code and other guidance/mandates related to accounting operations.
  4. Actively pursue and supervise the implementation of new technologies and initiatives in the area of general accounting and financial reporting. Assists in the ongoing training of processes and systems for general accounting and financial/management reporting both internal to the department as well as the campus community.
  5. Works with supervisor and on project teams to assist with the development of policies/procedures relative to the administration of general accounting practices and financial reporting initiatives (includes external and internal reporting) and includes both creation and implementation. Requires continuous evaluation of current business practices as well as keeping up to date on industry best practices. Responsible for dissemination of information and respective training initiatives, both internal to the department and for the campus community.
  6. Other duties as assigned.

Position is responsible for interpreting and complying with federal regulations, GAAP, Cost Accounting Standards and university policies and procedures. This includes decision making regarding allowability of costs, requirements for additional sponsor approvals, and decisions regarding cost sharing requirements. This position also has latitude to identify, define and resolve issues related to sponsored projects in accordance with federal and other funding agencies, university policies and procedures and regulations. The Manager will keep the Director informed of issues and the solutions, as well as current technologies and regulations and consult with the Director on difficult or unique situations.

FOR RESUME SUBMISSIONS: In order to be fully considered for employment, all applicants must apply online by 02/22/18 at http://www.ohiouniversityjobs.com/postings/25508; PDF file is preferred.

Payroll Coordinator
SCHOOL: Ohio Northern University

LEVEL OF EDUCATION DESIRED: College or University

PRIMARY RESPONSIBILITIES AND DUTIES:

Support the Office of Human Resources through a variety of tasks, specifically payroll, to help better serve the University faculty, staff and students.

This position is primarily responsible for supporting the payroll functions of the Human Resources Office. Several of the chief tasks include initiating and auditing payroll processes and transactions and assisting with unemployment claims, tax reporting, and employee leave.

Primary Responsibilities include:

  • Serve as the module manager for Ellucian/Banner HR module and attend
  • Banner Steering Committee monthly meetings
  • Work closely with IT liaison on all module related technical components
  • Process and/or oversee all bi-weekly, student, and semi-monthly payrolls
  • Conduct and/or oversee pre and post payroll audits
  • Process payroll adjustments, advances, & check requests
  • Produce monthly Ada village and school district tax reports
  • Facilitate additional compensation payments
  • Create and maintain payroll calendars in Banner
  • Maintain the HR pledge process
  • Manage leave reporting processes and send semester/quarterly notifications\\
  • Periodic auditing of various personnel data on-cycle
  • Ensure all year-end adjustments reportable on W-2s are in place
  • Create, print and file W-2’s and W-2c’s with the appropriate agencies
  • Work in conjunction with the Controller’s Office on transactional items
  • Manage HR reporting needs through WebFocus
  • Assist with unemployment claims and workers compensation data elements
  • Support HR website maintenance and updates
  • Other duties as assigned

REQUIRED SKILLS:

  • Excellent organization, communication, and customer service skills
  • Proven ability to gather and interpret mass amounts of data
  • High aptitude for technical and problem solving skills
  • Demonstration of prior experience working with complex technical applications
  • Coordination and delineation of mass amounts of data
  • Ability to work in small groups or project teams
  • Prior experience with payroll responsibilities

MINIMUM QUALIFICATIONS:

  • Associate’s degree in Business Administration, Human Resource Management, or a closely related field or equivalent working experience considered
  • Three to five years of similar work experience

PREFERRED QUALIFICATIONS:

  • Bachelor’s Degree with a major related to Human Resources or Business Administration
  • 5+ years of similar work experience
  • Higher education and BANNER experience

FOR RESUME SUBMISSIONS: Visit https://jobs.onu.edu/postings/5555 to submit resumes; PDF file is preferred.

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